Optimize PDF files – Part I Large PDF files are slow to download and they consume too much bandwidth. Iso 19005 1 compliant pdf a word 2010 smaller PDF files by following a few easy rules.

You can possibly decrease the size of PDF files by several hundreds of kilobytes. This article also goes into the details of using the Save As PDF command in Word 2007 and 2010. PDF files are often unnecessarily large. It can take hundreds of kilobytes or even megabytes to represent a small amount of actual content. Downloads run at a snail’s pace.

Bandwidth costs are exceeded and web sites become slow to respond. The bulk of a regular PDF file consists primarily of text, images and fonts. Obviously, you could optimize by writing less text! Effective optimization means cutting down the font and image parts. There are several ways to produce PDF files.

One can use a PDF printer driver, for example. This article focuses on the Save As PDF command in Microsoft Word 2007 and 2010. Many of the tricks are also applicable to other PDF writers. Because PDF writers differ in the details, you need to experiment to find out how the rules work with your PDF writer. Saving as PDF is a built-in feature in Word 2010. To enable it with Word 2007, you may need a free add-in from Microsoft. The add-in is titled 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.

You can download it on Microsoft’s web site. Font optimization Font issues are crucial to PDF optimization. A simple PDF may easily store like 200 kB of font data. It is possible to go without storing any font data at all. By designing your font use in advance you get stylish and smaller files. 1: Use standard fonts PDF comes with 5 standard font families. All PDF readers support these standard fonts.

For all other fonts, PDF writers normally embed the font data in the PDF file. The file includes a copy of the entire font, or a part of it. When a Garamond font is used, for example, the font glyphs get copied in the PDF. This consumes a lot of space.

To tell which fonts exist in a PDF file, select Properties in the File menu of Adobe Reader. Here you see the fonts used in the currently open PDF. As a rule of thumb, the 5 standard fonts are not usually embedded, while all others are. One can, however, embed standard fonts, or not embed the other fonts. To save space, use the PDF standard fonts.

Adobe Acrobat is the application that works with the PDF format most natively, hopefully it works for some of you as well though. Have exactly the same issue after upgrading to Office 2016. Then within L1, the typographic dashes are identical in a regular and an italic font. 5: Avoid special characters When writing text using the standard fonts Times New Roman or Arial, i hope the above information helps. Document structure tags for accessibility should be off, so I am at a loss?